Careers at APEX

APEX Executive Opportunities

 

Overview :

Since 1984, The Association of Professional Executives of the Public Service of Canada (APEX) has supported executives through management excellence, professional development and networking, providing services and sharing knowledge. We are a professional Association with a profound sense of community and purpose. At the core of our success is a commitment to leadership and research.

Our Vision is to support an executive community with elevated wellness, elite leaders and extraordinary impacts through partnerships. Our strategic pillars are:

Advocacy: Supporting Individual executives and acting as their voice

National Engagement: Relationship building that improves presence, visibility, and awareness coast to coast to coast

Service Excellence: Provide the highest quality programming to clients

Business Sustainability: Building resource capacity that endures

APEX is making a difference in the careers and lives of the executive community.  We are influencing the executive landscape through thought leadership and evidenced based research; from policy interventions to executive well being.  We work with partners (private and public), academia, and subject matter experts to create value add for the community.  We embrace inclusion and are continuing to build and strengthen the leadership team at APEX.  With that in mind, we are selectively seeking leaders that have passion and want to work in an innovative and dynamic environment.  Working with APEX you will be making significant contributions that support your peers, working with them to achieve leadership excellence, to benefit Canadians.

 

APEX Executives Opportunities

All levels of executives (or executive equivalent) are eligible. APEX Executives are drawn from their home organizations, generally with the agreement of their Deputy Heads to cover their full salary, performance pay, and benefits for the entire duration of their assignment at APEX. Ideally, the duration of the interchange would be a minimum of two years and would feature prominently in the candidate’s talent management plan.

APEX - Chief Information Officer (APEX CIO)

Work Description

APEX is currently looking for a Public Service Executive or Senior level IT/CS (IT/CS 4 or 5) to fill the role of APEX – Chief Information Officer (APEX CIO).  We are seeking an energetic, curious, and innovative professional who thrives in a dynamic environment. This is both a strategic but very much a hands on operational position in our organization.

Summary:

The APEX CIO oversees the people, processes and technologies that supports all aspects (internal and outward facing) of APEX operations, to ensure they deliver outcomes that support the goals of the organization.  Importantly, this role seeks opportunities to move APEX forward as an innovative and technologically progressive organization that improves the internal capacity and overall client experience.  AS APEX is a small organization, the role of CIO provides oversight, and also operational knowledge and capacity.  This role will appeal to those who are also keen on delving into operational support as necessary.

This position also leads the integrated strategic approach for the development and use of APEX data and information management; overseeing the plans, policies and practices that control, protect and enhance the value of data and information assets throughout their life cycles and usefulness to supporting the APEX Mission.

Key Duties and Responsibilities:

  • Information Technology
    • Oversees the IT Manager/Webmaster
    • Provides IT leadership to IT Manager and Webmaster and others within APEX
    • Provides overall oversight of development and operations of APEX networks and computer systems to ensure optimal functionality and IT security, including safeguards against cybersecurity threats
    • Manages overall IT functionality (including software, hardware, connectivity, platforms; digital communication) and IT solutions
    • Develops goals, process and strategies to ensure APEX IT runs smoothly and effectively and safe from cybersecurity attacks
    • Seeks to improve processes within APEX maximizing use of technology to improve or innovate products that serve the EX community, including technological platforms to improve the client experience. This includes exploration, development/acquisition of potential online technologies such as mobile applications and web-based information management products
    • Manages relationship with various service providers – including management of related contracts such as cybersecurity; CRM etc
    • Manages website process, health, protocol and maintenance of website content as well as high level of website functionality and interoperability with other systems and platforms such as the Dynamics Customer Relationship Management System (CRM) and Mailchimp. (Website content and creative provided by communications with input from program owners)
    • Recommends, maintains, and acquires all IT assets – hardware, software, platforms, licences – for APEX operations, data and client management and technical logistics for services programming
    • Provides direct operational support
  • Data and Information Management – data integrity and access
    • Develops, executes, and plans policies, programs and practices that control, protect and enhance the value of APEX data and information assets
    • This includes :
      • file-naming conventions; policies, practices, and architecture on documentation for APEX data and information holdings, that manage the full data life cycle
    • Supports APEX research-based policy positions through well managed, accessible yet secured as necessary, internal data and information management
    • Maintains exceptional familiarity with the data and information that APEX holds and has access to; identifying linkages; opportunities; gaps; redundancies
    • Ensures the integrity, confidentiality, and security of all databases/datasets
    • Sets up integrations within APEX data holding systems (enabling systems to “talk to one another” for analytics and reports)
    • Develops, implements, and enforce standard operating procedures for data and information collection, handling, accessing, and archiving

Requirements:

Education

  • A Bachelor’s degree in computer science, computer engineering, or other IT-related field

Security

  • Enhanced security

Experience

  • A minimum of 5+ years’ experience in Information Technology
  • Experience with data and information management,
  • Ideal candidate with have a strong aptitude for technology, a professional demeanor, and possess excellent troubleshooting skills

Knowledge and Abilities

  • In-depth knowledge of the current and up-and-coming trends in the IT and digital communication field
  • Ability to communicate complex problems and ideas clearly and in nontechnical terms
  • Demonstrated analytical mindset, strong decision-making, and problem-solving skills
  • Ability to both think critically (out of the box) and be able to pay complete attention to details
  • Ability to work with some element of ambiguity and establish a path forward, accomplishing assignments/tasks autonomously (as well as in context of team)
  • Strong knowledge of data and information administration and management processes.
  • Ability to communicate in both official languages

Personal Suitability

  • Demonstrated collaborative leadership behaviours
  • Willingness to work in a team, as either a member of a team or the leader of the team
  • Self-motivated, goal-oriented
  • Reliable, respect confidentiality
  • Highly organized

APEX Executive – Chief Operating Officer

Work Description

Summary:

APEX is currently looking for a PS Executive to support the APEX Vision in the role of APEX Executive – Chief Operating Officer.

We are seeking an organized and methodological executive, with experience in corporate functions to support APEX’s day to day operations in the area of Finance, HR, Facilities, and overall organization and office efficiency, effectiveness and management.

The Chief Operating Officer will support the Chief Executive Officer in the delivery of the APEX mandate.  This role supports the CEO and the organization through provision of oversight, direction and guidance on all aspects of organization and office management and human resources operations.

Key Duties and Responsibilities:

  • Responsible for strategic and operational advice and counsel to the CEO
  • Ongoing support to CEO in APEX Executive functional directions – including maintenance of functional priorities
  • Responsible for APEX strategic HR management, planning, and operations, including all aspects of APEX Executive and permanent staff life cycle (i.e.: staffing of permanent staff and executives on Interchange, performance management process, work descriptions, organizational design)
  • Provide strategic advice around permanent staff resourcing and salary benchmarking; development and training; performance and oversee permanent employee terms and conditions
  • Strategic oversight and workload management for APEX permanent staff in support of APEX Strategic Plan and mandate and in support of APEX Executives
  • Oversee membership and administrative permanent staff and operations
  • Lead facilities and oversee leasehold improvements
  • Oversee IM structure
  • Oversee budget development and annual and long-range financial forecast and planning.

Requirements:

Education

  • A Bachelor’s degree in any of Business Management, Public Service Management or other related field

Security

  • Enhanced security

Experience

  • A minimum of 5+ years’ experience in corporate management – including human resources and finance
  • Ideal candidate with have a professional demeanor, and possess excellent analytical skills, and strategic and planning foresight.

Knowledge and Abilities

  • Ability to communicate in both official languages
  • Ability to research, interpret, decipher, manage, analyze and organize large amounts of information and communicate complex problems clearly
  • Ability to apply knowledge, experience, information toward corporate intelligence
  • Ability to both think critically (out of the box) and also be able to pay attention to details
  • Ability to work with some element of ambiguity and establish a path forward, accomplishing assignments/tasks autonomously (as well as in context of team)
  • Demonstrate strong decision-making and problem-solving skills.

Personal Suitability

  • Demonstrated collaborative leadership behaviours
  • Willingness to work in a team, as either a member of a team or the leader of the team
  • Self-motivated, goal-oriented
  • Reliable, respect confidentiality
  • Highly organized

APEX Executive - Data Manager

Work Description

Summary:

APEX is currently looking for a PS Executive to fill the role of APEX Executive – Data Management.   We are seeking an analytical professional who thrives on the chance to decipher data systems and use available data to support APEX’s Vision. This is both a strategic but very much operational position in our organization.

The AE- Data Management will develop integrated strategic approaches for the development and use of APEX data, analyze, acquire, link and interpret various complex data sets from various sources.  Working closely with all APEX Centres of Excellence (CoE) as well as the Information Technology team, and with expert support as necessary, the AE- Data Management will develop and oversee governance of the APEX data, research and supporting systems to meet the needs of the APEX informational, communication, organizational and research capacities.  This includes development and oversight of a system for professionally, securely, effectively and efficiently accessing, validating, and storing APEX data that is needed for research and day-to-day business operations.

 

The AE – Data Management would represent continued and accurate understanding of our reports, data and interpretation; be very familiar with our database, its functionality, the reporting capabilities, the limitations and would be able to identify appropriate (and new) functionality requirements in response to patterns of demands and future requirements within the Association.   This individual would also play a strategic role in understanding data requests and requirements and ensure accuracy of information pulled out of the system and accurate interpretation and understanding by those receiving the report.

Safeguarding the security and confidentiality of APEX data is also critical.

Responsibilities:

Analysis

  • Monitor, gather, identify and provide data and analysis from complex information and data systems. This includes being familiar with various custom self serve data systems
  • Be aware of everchanging environment that could affect analytical results
  • Interpret and explain complex data with clarity and certainty
  • Formulate/develop special reports upon request
  • Conduct analysis to ensure that data collected is adequate, reliable and matches needs and identify creative solutions for how to use it to reach goals. Close any weakness gaps.

Data integrity and access

  • Maintain exceptional familiarity with the data that APEX holds and has access to; identifying linkages; opportunities; gaps; redundancies
  • Develop and maintain relationship with data source providers; understand data holdings
  • Develop integrated data management strategies; work collaboratively with colleagues (including CoEs) to determine the respective and integrated data needs to be collected and identify the resources with which to effectively collect them
  • Ensure data and information is gathered and managed in a central database and file structure
  • Maintain distribution lists and standalone database easibly accesses, yet secure, location
  • Review presentations, think pieces/papers, tables and graphs for accuracy and quality/integration/interpretation of data
  • Maintain internal data asset library
  • Ensure the integrity, confidentiality and security of all databases/datasets

Organizational Support

  • Continuously search and identify ways to use data to support business objectives
  • Provide guidance in identifying and defining data requirements
  • Create documentation and training that the entire team can use
  • Ensure database training and access to documentation on the business’s processes by those who will need to access or use the information sets
  • Keep track of online accounts and help others keep track of passwords, usernames and accounts for data sources
  • Working with data, assist APEX staff by supporting customized reports/ needs beyond aggregate data
  • Set up integrations within APEX data holding systems (enabling systems to “talk to one another” for analytics and reports)
  • Lead the development and implementation of a plan for digital transformation of data management as necessary (I am not really sure about this one)

Policy, Procedures and Protocol

  • Develop, implement and enforce standard operating procedures for data collection, handling, accessing and archiving
  • Develop targeted approaches alongside APEX staff for larger in depth projects and support data collection methods as relevant to APEX projects
  • Create rules and procedures for data sharing
  • Provide guidance and proper training to all APEX Employees to be able to perform data collection independently and effectively; in the day to day use of in house data systems as well as provide data pull and analysis from external data systems
  • Ensure office wide adherence to legal, privacy, confidentiality and security obligations around data; all data collection and retention procedures must be in line with relevant rules and guidelines .Work with APEX IT team to ensure and support in recognizing and upholding digital security systems to protect delicate information
  • Conduct evaluation of the design, access, implementation and support of database as necessary for business needs (ensure databases are compatible with needs); redesign/develop as necessary

Tools – Identification and support

  • Ensure the proper functioning of data collection software and internet applications at all times
  • Assess system performance and make recommendations for software, hardware, and data storage solutions
  • Provide technical oversight for integrating new technology or new initiatives into data standards and structures.
  • Identify required tools/investment in technology, systems and training.

Requirements:

Education

  • A Bachelor’s degree in any of data management analysis, computer science, computer engineering, statistics, or other IT-related field

Security

  • Enhanced security

Experience

  • A minimum of 3+ years’ experience in data management or analysis
  • Experience with data management, reporting, statistics
  • Ideal candidate with have a strong aptitude for technology, a professional demeanor, and possess excellent troubleshooting skills

Knowledge and Abilities

  • Understanding of the organizations comprising the Federal Public Service (ie: FAA Schedule of Organizations).
  • Knowledge and experience working with Google analytics
  • Ability to research, interpret, decipher, manage, analyze and organize large amounts of data
  • Ability to communicate in both official languages
  • Ability to communicate complex problems and ideas clearly and in nontechnical terms
  • Ability to examine data and look for patterns; to effectively manage and use information to seek, identify and organization information for patterns and effective access
  • Ability to apply knowledge, experience, data sources/information toward business intelligence – understand what that data means to the organization and to support the integration process / provide solutions for non-integrated systems
  • Ability to effectively navigate database software, including software functions and understanding how to use reports and forms in a database
  • Ability to both think critically (out of the box) and also be able to pay complete attention to details
  • Ability to work with some element of ambiguity and establish a path forward, accomplishing assignments/tasks autonomously (as well as in context of team)
  • Knowledge and understanding of database design concepts, including appreciation for the limits and benefits of different types of data bases for purposes of database planning and design
  • Ability to plan both short and long-term database projects
  • Demonstrate strong decision-making and problem-solving skills.

Personal Suitability

  • Demonstrated collaborative leadership behaviours
  • Willingness to work in a team, as either a member of a team or the leader of the team
  • Self-motivated, goal-oriented
  • Reliable, respect confidentiality
  • Highly organized

Future Vacancies

Future Vacancies

When APEX does not have any vacancies, APEX is interested to hear from executives with a variety of backgrounds who may be interested in join our team as future positions become available. As a small organization, all APEX Executives work together and contribute their effort, ideas, energy collectively to support the PS executive community.  This includes:

  • Lead and contribute to the vision, mission and strategic objectives of APEX
  • Ensure a broad and deep knowledge of the executive community and propose areas, approaches and research for EX Advocacy
  • Collaborate with key internal and external stakeholders around research, programming and resources

APEX Executives are expected to demonstrate strong Key Leadership Competencies:

  • Create vision and strategy
  • Mobilize people
  • Uphold Integrity and Respect
  • Collaborate with partners and stakeholders
  • Promote Innovation and Guide Change
  • Achieve Results

APEX Executives must also demonstrate the following skills and abilities:

  • Strong interpersonal skills
  • Strong organizational skills
  • Solid writing skills
  • Comfort with collaboration across organizations and levels
  • Sound judgement
  • An ability to work alone but comfortable working as part of a team
  • Flexibility and adaptability to changing circumstances
  • Ability to perform all work related to their projects
  • Fluency in English and French

Representation matters:

APEX is committed to developing a robust, competent and diverse workforce representative of the population it serves. To meet its employment equity objectives, we strongly encourage candidates to apply who have indicated that they belong to one of the following employment equity groups: Indigenous peoples, persons with disabilities, and visible minorities.

When applying, we encourage you to indicate if you belong to one of the designated groups.

Workplace:

As we transition toward the APEX Workplace of the Future, staff are being encouraged to plan on spending more days working in the office for day-to-day operations. New APEX employees will need to commit to 40% in-office presence.

While APEX transitions for employees in the NCR, telework agreements in support of regional inclusion are possible.

How to Apply:

Please submit a short letter to the Chief Operating Officer at ilonar@apex.gc.ca

In your letter, please provide the following information:

  • your reason for interest in the position and working with APEX;
  • how you demonstrate the necessary skills and meet the requirements to perform the specific functions;
  • an indication that your home department would be willing to support your Interchange agreement.

In your application, please add the following:

  • copy of your resumé;
  • confirmation of your performance ratings for the past 2 years.

Inquiries are welcome, please contact the Chief Operating Officer at ilonar@apex.gc.ca

Position(s) at APEX

 

The organization

The Association of Professional Executives of the Public Service of Canada (APEX), the national association for federal public service executives, fosters excellence in leadership and is a strong advocate on behalf of executive interests. As part of its mandate, the Association organizes activities to develop a strong community of practice, promotes the physical and mental health of executives, and supports executive leadership excellence through a variety of events including the Leadership Symposium, the Induction Ceremony for new executives and the yearly APEX Awards of Excellence.

APEX is an independent, not-for-profit organization governed by a Board of Directors of federal executives, including regional representatives.  The Board is supported by a permanent Secretariat led by a Chief Executive Officer.

APEX was established in 1984 as the voice of executives across the federal public service.   Achieving sustained success is linked to APEX’s strengthened ability to monitor trends and issues and to react appropriately and in a timely way, and continue to “walk the talk” by demonstrating public service values and ethics in all that it says and does.  The Association works closely with its membership though regular surveys, networking and training events, ensuring that it addresses the main areas of interest to the entire executive community.

APEX works in close collaboration with the highest levels of the federal public service through meetings with the Clerk of the Privy Council, the Deputy Minister community and the central agencies.  The Association also plays a key role in representing executives’ term and conditions of work interests.

Applications – APEX Board of Directors

The call for applications for 2022 APEX Board of Directors is now closed.

Questions and Answers

Q: WHAT IS APEX?

A: APEX is the Association of Professional Executives of the Public Service of Canada and is the recognized voice of Executives, with a proud tradition of advancing issues affecting Executives including compensation, terms and conditions of employment and workplace health. Supported by a Chief Executive Officer, a small staff, and Executives drawn from various federal Departments and Agencies, the Board of Directors provides strategic direction and oversight to the work of the Corporation’s staff.

Q: WHAT IS THE COMPOSITION OF THE APEX BOARD OF DIRECTORS?

A: The Board of Directors is composed of 15 Directors consisting of nine (9) members from the National Capital Region, and one (1) for each of the following regions: Atlantic Region, Quebec/Nunavut Region, Ontario Region, Prairie/Northwest Territories Region and British Columbia/Yukon Region. One Board position is reserved for an Associate member, a former member of the Executive Group (or equivalent) of the Public Service of Canada.

Q: HOW MUCH TIME IS INVOLVED IN BEING A BOARD MEMBER?

A: Board members typically attend 6 to 8 regular Board meetings per year, including a one-day annual planning meeting. Members are requested to come prepared to meetings and actively participate in discussions. Meetings are normally held between 4-6 p.m. Standing Committee meetings are typically held only a few times per year. Signature events like the APEX Leadership Summit, Entry to the Executive Ranks Ceremony, and the Annual General Meeting are all held once a year. In addition to participating in Board meetings, Board members will be periodically engaged to seek their input, guidance, and leadership on varying topics.

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