Careers at APEX

APEX Executive Opportunities

 

Overview :

Since 1984, The Association of Professional Executives of the Public Service of Canada (APEX) has supported executives through management excellence, professional development and networking, providing services and sharing knowledge. We are a professional Association with a profound sense of community and purpose. At the core of our success is a commitment to leadership and research.

Our Vision is to support an executive community with elevated wellness, elite leaders and extraordinary impacts through partnerships. Our strategic pillars are:

Advocacy: Supporting Individual executives and acting as their voice

National Engagement: Relationship building that improves presence, visibility, and awareness coast to coast to coast

Service Excellence: Provide the highest quality programming to clients

Business Sustainability: Building resource capacity that endures

APEX is making a difference in the careers and lives of the executive community.  We are influencing the executive landscape through thought leadership and evidenced based research; from policy interventions to executive well being.  We work with partners (private and public), academia, and subject matter experts to create value add for the community.  We embrace inclusion and are continuing to build and strengthen the leadership team at APEX.  With that in mind, we are selectively seeking leaders that have passion and want to work in an innovative and dynamic environment.  Working with APEX you will be making significant contributions that support your peers, working with them to achieve leadership excellence, to benefit Canadians.

 

APEX Executives Opportunities

All levels of executives (or executive equivalent) are eligible. APEX Executives are drawn from their home organizations, generally with the agreement of their Deputy Heads to cover their full salary, performance pay, and benefits for the entire duration of their assignment at APEX. Ideally, the duration of the interchange would be a minimum of two years and would feature prominently in the candidate’s talent management plan.

APEX Executive - Outreach and Membership

Work Description

Summary:

APEX is currently looking for a PS Executive to fill the role of APEX Executive – Outreach and Membership.   We are seeking an enthusiastic professional who thrives in a dynamic environment focused on supporting the PS Executive community. Working closely with the APEX Executive – Communications, in the implementation of the Communications and the Marketing approach this is both a strategic and operational position in our organization.

 

This role supports the executive community through outreach and member engagement.  This role is responsible for membership and contributes to program support for all types of membership.    Through the development and maintenance of targeted and broad ranging outreach program, this role is also responsible to ensure a reach penetrating the executive cadre of the public service.

Responsibilities:

Outreach

  • The development and delivery of an outreach program customized to the NCR as well as regional executives focussed on their specific need
  • The establishment of a list of executive pain points to support the development of a specific outreach plan for regional executives, including work with the Regional Federal Councils to achieve outreach goals
  • Support CEO relationship management and advocacy through maintenance and growth in relationships with key government stakeholders; decision makers
  • Identify and maintain relationships with stakeholders and partners in collaboration with programming, research and advocacy
  • The management of APEX key internal networks such as the Heads of Executive Services and the APEX Organizational Ambassadors
  • The management and implementation of communication activities with the APEX networks
  • Supports marketing through joint implementation of a communication plan along with the AE-Communication.

Membership

  • The development of strategies to attract and retain members, understand their needs and design innovative ways to engage them and increase proportion of executives who become and remain APEX members
  • The development of a Membership Model aligned with APEX strategic direction and overall sustainability
  • The development and implementation of a total Member Care Strategy which addresses executive needs; APEX value; membership onboarding and career long journey
  • The development and communication of APEX value proposition and overall awareness of APEX with a view to targeted promotion of membership benefits
  • The provision of leadership toward identification of programs, services, engagement initiatives and products that are tailored to, and well received by APEX members, including those newly appointed to the Public Service Executive ranks
  • The management of membership operations (Client Relationship Management portal; membership care; criteria; membership inquiries; new membership management; data management and data leveraging) including management of metrics for membership
  • The support toward programming lead development and delivery of content programming for the Recognition of Entry to the Executive Ranks Ceremony

 

APEX Executive - Data Manager

Work Description

Summary:

APEX is currently looking for a PS Executive to fill the role of APEX Executive – Data Management.   We are seeking an analytical professional who thrives on the chance to decipher data systems and use available data to support APEX’s Vision. This is both a strategic but very much operational position in our organization.

The AE- Data Management will develop integrated strategic approaches for the development and use of APEX data, analyze, acquire, link and interpret various complex data sets from various sources.  Working closely with all APEX Centres of Excellence (CoE) as well as the Information Technology team, and with expert support as necessary, the AE- Data Management will develop and oversee governance of the APEX data, research and supporting systems to meet the needs of the APEX informational, communication, organizational and research capacities.  This includes development and oversight of a system for professionally, securely, effectively and efficiently accessing, validating, and storing APEX data that is needed for research and day-to-day business operations.

 

The AE – Data Management would represent continued and accurate understanding of our reports, data and interpretation; be very familiar with our database, its functionality, the reporting capabilities, the limitations and would be able to identify appropriate (and new) functionality requirements in response to patterns of demands and future requirements within the Association.   This individual would also play a strategic role in understanding data requests and requirements and ensure accuracy of information pulled out of the system and accurate interpretation and understanding by those receiving the report.

Safeguarding the security and confidentiality of APEX data is also critical.

Responsibilities:

Analysis

  • Monitor, gather, identify and provide data and analysis from complex information and data systems. This includes being familiar with various custom self serve data systems
  • Be aware of everchanging environment that could affect analytical results
  • Interpret and explain complex data with clarity and certainty
  • Formulate/develop special reports upon request
  • Conduct analysis to ensure that data collected is adequate, reliable and matches needs and identify creative solutions for how to use it to reach goals. Close any weakness gaps.

Data integrity and access

  • Maintain exceptional familiarity with the data that APEX holds and has access to; identifying linkages; opportunities; gaps; redundancies
  • Develop and maintain relationship with data source providers; understand data holdings
  • Develop integrated data management strategies; work collaboratively with colleagues (including CoEs) to determine the respective and integrated data needs to be collected and identify the resources with which to effectively collect them
  • Ensure data and information is gathered and managed in a central database and file structure
  • Maintain distribution lists and standalone database easibly accesses, yet secure, location
  • Review presentations, think pieces/papers, tables and graphs for accuracy and quality/integration/interpretation of data
  • Maintain internal data asset library
  • Ensure the integrity, confidentiality and security of all databases/datasets

Organizational Support

  • Continuously search and identify ways to use data to support business objectives
  • Provide guidance in identifying and defining data requirements
  • Create documentation and training that the entire team can use
  • Ensure database training and access to documentation on the business’s processes by those who will need to access or use the information sets
  • Keep track of online accounts and help others keep track of passwords, usernames and accounts for data sources
  • Working with data, assist APEX staff by supporting customized reports/ needs beyond aggregate data
  • Set up integrations within APEX data holding systems (enabling systems to “talk to one another” for analytics and reports)
  • Lead the development and implementation of a plan for digital transformation of data management as necessary (I am not really sure about this one)

Policy, Procedures and Protocol

  • Develop, implement and enforce standard operating procedures for data collection, handling, accessing and archiving
  • Develop targeted approaches alongside APEX staff for larger in depth projects and support data collection methods as relevant to APEX projects
  • Create rules and procedures for data sharing
  • Provide guidance and proper training to all APEX Employees to be able to perform data collection independently and effectively; in the day to day use of in house data systems as well as provide data pull and analysis from external data systems
  • Ensure office wide adherence to legal, privacy, confidentiality and security obligations around data; all data collection and retention procedures must be in line with relevant rules and guidelines .Work with APEX IT team to ensure and support in recognizing and upholding digital security systems to protect delicate information
  • Conduct evaluation of the design, access, implementation and support of database as necessary for business needs (ensure databases are compatible with needs); redesign/develop as necessary

Tools – Identification and support

  • Ensure the proper functioning of data collection software and internet applications at all times
  • Assess system performance and make recommendations for software, hardware, and data storage solutions
  • Provide technical oversight for integrating new technology or new initiatives into data standards and structures.
  • Identify required tools/investment in technology, systems and training.

Requirements:

Education

  • A Bachelor’s degree in any of data management analysis, computer science, computer engineering, statistics, or other IT-related field

Security

  • Enhanced security

Experience

  • A minimum of 3+ years’ experience in data management or analysis
  • Experience with data management, reporting, statistics
  • Ideal candidate with have a strong aptitude for technology, a professional demeanor, and possess excellent troubleshooting skills

Knowledge and Abilities

  • Understanding of the organizations comprising the Federal Public Service (ie: FAA Schedule of Organizations).
  • Knowledge and experience working with Google analytics
  • Ability to research, interpret, decipher, manage, analyze and organize large amounts of data
  • Ability to communicate in both official languages
  • Ability to communicate complex problems and ideas clearly and in nontechnical terms
  • Ability to examine data and look for patterns; to effectively manage and use information to seek, identify and organization information for patterns and effective access
  • Ability to apply knowledge, experience, data sources/information toward business intelligence – understand what that data means to the organization and to support the integration process / provide solutions for non-integrated systems
  • Ability to effectively navigate database software, including software functions and understanding how to use reports and forms in a database
  • Ability to both think critically (out of the box) and also be able to pay complete attention to details
  • Ability to work with some element of ambiguity and establish a path forward, accomplishing assignments/tasks autonomously (as well as in context of team)
  • Knowledge and understanding of database design concepts, including appreciation for the limits and benefits of different types of data bases for purposes of database planning and design
  • Ability to plan both short and long-term database projects
  • Demonstrate strong decision-making and problem-solving skills.

Personal Suitability

  • Demonstrated collaborative leadership behaviours
  • Willingness to work in a team, as either a member of a team or the leader of the team
  • Self-motivated, goal-oriented
  • Reliable, respect confidentiality
  • Highly organized

Future Vacancies

Future Vacancies

When APEX does not have any vacancies, APEX is interested to hear from executives with a variety of backgrounds who may be interested in join our team as future positions become available. As a small organization, all APEX Executives work together and contribute their effort, ideas, energy collectively to support the PS executive community.  This includes:

  • Lead and contribute to the vision, mission and strategic objectives of APEX
  • Ensure a broad and deep knowledge of the executive community and propose areas, approaches and research for EX Advocacy
  • Collaborate with key internal and external stakeholders around research, programming and resources

APEX Executives are expected to demonstrate strong Key Leadership Competencies:

  • Create vision and strategy
  • Mobilize people
  • Uphold Integrity and Respect
  • Collaborate with partners and stakeholders
  • Promote Innovation and Guide Change
  • Achieve Results

APEX Executives must also demonstrate the following skills and abilities:

  • Strong interpersonal skills
  • Strong organizational skills
  • Solid writing skills
  • Comfort with collaboration across organizations and levels
  • Sound judgement
  • An ability to work alone but comfortable working as part of a team
  • Flexibility and adaptability to changing circumstances
  • Ability to perform all work related to their projects
  • Fluency in English and French

How to Apply:

Please submit a short letter to the Chief Operating Officer at ilonar@apex.gc.ca

In your letter, please provide the following information:

  • your reason for interest in the position and working with APEX;
  • how you demonstrate the necessary skills and meet the requirements to perform the specific functions;
  • an indication that your home department would be willing to support your Interchange agreement.

In your application, please add the following:

  • copy of your resumé;
  • confirmation of your performance ratings for the past 2 years.

Inquiries are welcome, please contact the Chief Operating Officer at ilonar@apex.gc.ca

Position(s) at APEX

 

The organization

The Association of Professional Executives of the Public Service of Canada (APEX), the national association for federal public service executives, fosters excellence in leadership and is a strong advocate on behalf of executive interests. As part of its mandate, the Association organizes activities to develop a strong community of practice, promotes the physical and mental health of executives, and supports executive leadership excellence through a variety of events including the Leadership Symposium, the Induction Ceremony for new executives and the yearly APEX Awards of Excellence.

APEX is an independent, not-for-profit organization governed by a Board of Directors of federal executives, including regional representatives.  The Board is supported by a permanent Secretariat led by a Chief Executive Officer.

APEX was established in 1984 as the voice of executives across the federal public service.   Achieving sustained success is linked to APEX’s strengthened ability to monitor trends and issues and to react appropriately and in a timely way, and continue to “walk the talk” by demonstrating public service values and ethics in all that it says and does.  The Association works closely with its membership though regular surveys, networking and training events, ensuring that it addresses the main areas of interest to the entire executive community.

APEX works in close collaboration with the highest levels of the federal public service through meetings with the Clerk of the Privy Council, the Deputy Minister community and the central agencies.  The Association also plays a key role in representing executives’ term and conditions of work interests.

Deadline Extended Until June 24th!

2022 Call for Applications – APEX Board of Directors

The APEX Nominating Committee invites applications for vacant positions on the APEX Board of Directors. These vacancies include:

    • One (1) Director from the National Capital Region
    • One (1) Director from the Ontario Region
    • One (1) Director from Associate Members***

The Nominating Committee is looking for energetic individuals to help advance APEX’s strategic vision and champion APEX within their organizations as well as through their professional and informal networks. Board members should have good communications skills and be aware of public service wide issues and trends that affect the Executive cadre. A demonstrated interest or experience in one or more of the following areas would be considered an asset, but is not mandatory:

    • engaging and influencing horizontal networks of interest and departmental communities;
    • research, policy analysis, data analytics;
    • experience analyzing information and/or advancing initiatives related to diversity and inclusion;
    • experience as a board member for a not for profit organization or association

The APEX Board of Directors reflects the various hierarchical levels that exist within the Executive Group as well as the spirit of diversity referenced in the Employment Equity and the Official Languages Acts. Newly appointed Executives are also encouraged to apply.

Assessment of applications and interviews will take place immediately following the closing date with interviews scheduled in mid to late July. References provided by interviewed candidates will be contacted. New board members will assume office for a three (3)-year term following the APEX Annual General Meeting held in early October.

Serving on the Board offers the opportunity to:

    • Influence senior decision-makers on issues of interest to Executives
    • Expand your professional network
    • Share your talent, insights and skills to advance the APEX mandate
    • Work with colleagues on issues of mutual interest
    • Broaden your leadership skills and apply key leadership competencies
    • Gain experience in the governance of a not-for-profit organization

***Associate Members are former EX or EX equivalent members of the Federal Public Service of Canada

The Commitment of APEX Board Members

    • Attend and participate in Board meetings either in person or via electronic means
    • Participate in and promote APEX events
    • Chair or be a member of an APEX Board Standing Committee

The Application Process

To be considered you must be an Executive and a Regular or Associate Member of APEX.

If you are not an APEX member, you may join here.

Your application package must:

    • include a resume, highlighting your employment experience, skills and abilities, and official language skills
    • clearly demonstrate how you could contribute to APEX, including relevant experience that will be beneficial to the Association
    • indicate how your addition would contribute to the diversity of the Board
    • share why you wish to be a member of the Board of Directors of APEX
    • include the names and coordinates of two (2) current APEX members who support your nomination
    • include the names of three (3) professional references (these can be the same or different from the APEX members who support your nomination)

Please send your application package and direct any questions to the Chair of the APEX Nominating Committee – Anthony Sheehan at Anthony.Sheehan@tc.gc.ca and cc Dianne Green, APEX Executive at dianneg@apex.gc.ca. Applications must be received by 5pm (ET) Friday, June 24, 2022.

Questions and Answers

Q: WHAT IS APEX?

A: APEX is the Association of Professional Executives of the Public Service of Canada and is the recognized voice of Executives, with a proud tradition of advancing issues affecting Executives including compensation, terms and conditions of employment and workplace health. Supported by a Chief Executive Officer, a small staff, and Executives drawn from various federal Departments and Agencies, the Board of Directors provides strategic direction and oversight to the work of the Corporation’s staff.

Q: WHAT IS THE COMPOSITION OF THE APEX BOARD OF DIRECTORS?

A: The Board of Directors is composed of 15 Directors consisting of nine (9) members from the National Capital Region, and one (1) for each of the following regions: Atlantic Region, Quebec/Nunavut Region, Ontario Region, Prairie/Northwest Territories Region and British Columbia/Yukon Region. One Board position is reserved for an Associate member, a former member of the Executive Group (or equivalent) of the Public Service of Canada.

Q: HOW MUCH TIME IS INVOLVED IN BEING A BOARD MEMBER?

A: Board members typically attend 6 to 8 regular Board meetings per year, including a one-day annual planning meeting. Members are requested to come prepared to meetings and actively participate in discussions. Meetings are normally held between 4-6 p.m. Standing Committee meetings are typically held only a few times per year. Signature events like the APEX Leadership Summit, Entry to the Executive Ranks Ceremony, and the Annual General Meeting are all held once a year. In addition to participating in Board meetings, Board members will be periodically engaged to seek their input, guidance, and leadership on varying topics.

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